ROLE SUMMARY

Why Patients Need You

A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference.  We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

What You Will Achieve

This role will provide administrative support to the SCD Marketing team

This includes scheduling meetings and appointments; developing custom spreadsheets, presentations, Word documents, MS Office Org charts and travel arrangements as requested. This role will enter and reconcile requisitions.  The role will also support on-boarding activities and personnel development/training activities. 

This role is critically integrated in the operational support function and be a significant contributor to the coordination and execution, and support of department operational goals.

This role will focus primarily on supporting the SCD marketing team. Strong communication and collaboration skills are critical to this role and to ensure an efficient operational team. This role will coordinate services either internally or through an outsourced service. They will be responsible for managing records and files, responding to email and scheduling meetings, amongst other things.

As part of the administrative support team, this role will be recognized as an advisor to other colleagues due to their comprehensive knowledge and skills in their area and understanding of the larger organization. They will be innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. They will encourage collaboration and communication within the team and across groups to influence desired outcomes. They will train others and provide guidance to the team that helps the team achieve our goal of creating breakthroughs that change patients’ lives.

This individual will help in organizing team meetings, help with expense reports, catering for meetings, project creation in systems (e.g. Ariba), manage vendors, work on invoicing, and submit SOWs working with Procurement

This position reports to the Sr. Director, US SCD Marketing Lead. 

ROLE RESPONSIBILITIES

• Serve as the key point of contact for administrative support and activities related to the SCD marketing Team.
• Handle all duties with a high degree of integrity, professionalism, and confidentiality.
• Create agendas and schedule and plan meetings across multiple calendars
• Assemble PowerPoint or other presentation materials and plan / arrange for any meals/refreshments needed.
• Organize travel arrangements, reconcile expense reports, an provide interface for applications for Corporate AE cards as necessary.
• Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
• Manage purchase orders through Pfizer’s Ariba system and tracking invoices.
• Manage set-up and logistics for large or off-site meetings.
• Identify, evaluate, and partner with cost-effective vendors in the execution of the activities. 
• Ensure accuracy of work and use judgment to determine work methods in different situations.
• Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
• Suggest and implement process improvements for administrative tasks.
• Prepare team communication material as required.
• Support on-boarding activities and team development and training.
• Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
• Provide administrative support and serve as backup administrative support for other departments, when necessary.
• Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.
• Support activities associated with site / department operational /cultural transformation goals.

BASIC QUALIFICATIONS

• High School Diploma or GED.
• 6+ years' experience.
• Demonstrated planning and organizing skills.
• Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis.
• Excellent attention to detail and interpersonal skills.
• Excellent judgment as well as the ability to work with confidential documents and information.
• Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, MS Office and other features.
• Prior experience as an Administrative Assistant or providing administrative supportto executive leadership in a global organization preferred but not necessary
• Knowledge of the pharmaceutical industry and healthcare environment preferred but not necessary
• Exposure to SAP, Ariba, Concur, WorkDay preferred but not necessary

 
Work Location Assignment: On Premise

The salary for this position ranges from $31.36 to $52.27 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. Benefits offered include a retirement savings plan, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.

Relocation assistance may be available based on business needs and/or eligibility.

Administrative

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