Administrative Assistant, Office of Community Engagement
Argonne National Laboratory
Job posting number: #7127834 (Ref:415308)
Posted: March 11, 2023
Application Deadline: Open Until Filled
We are looking for a candidate who has a passion for providing organizational support for the establishment of a new office and a strong desire to be a collaborative member of a team.
This position reports to the Director of the Office of Community Engagement (OCE). The role requires a variety of administrative activities and tasks to be performed in support of the OCE Director. Assignments may include organizing, coordinating, and scheduling meetings, calendar management for the OCE Director, preparing travel arrangements and expense reports, preparing correspondence, purchasing supplies for OCE, filing, providing support to OCE staff as requested by the Director. May utilize various types of software to compile and generate reports, spreadsheets, timelines, correspondence, and presentations. May recommend processes to enhance workflow. Requires a broad working knowledge of departmental and laboratory policies and practice.
Ability to provide administrative support for OCE meetings, conferences, and workshops, as required.
Strong organizational skills, ingenuity, creativity, and the ability to solve problems independently.
Skill and the ability to work on multiple concurrent projects in a fast-paced environment.
Interpersonal skills, oral and written communication skills, and ability to interact with people at all levels both within and outside the laboratory.
Knowledge of event planning and management.
Ability to adapt to new procedures and technology.
Ability to work under minimum supervision and meet deadlines with accuracy and completeness.
Knowledge of computers and office machine operation including Microsoft Office Suite (Excel, Word, PowerPoint).
Ability to use numerous business process systems and tools.
Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
Other: The selected individual may be required to work at Argonne in Chicago office (Hyde Park, IL) and Lemont office (Lemont, IL) as needed.
Job FamilySupport Administrative (SA)
Job ProfileAdministrative Support 3
Time TypeFull time
As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.
Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.
All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.
Please note that all Argonne employees are required to be vaccinated against COVID-19. All successful applicants will be required to provide their COVID-19 vaccination verification as a condition of employment, subject to limited legally recognized exemptions to COVID-19 vaccination.
Argonne is an equal opportunity employer, and we value diversity in our workforce. As an equal employment opportunity and affirmative action employer, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne prohibits discrimination or harassment based on an individual's age, ancestry, citizenship status, color, disability, gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.