Position Description

The Project Manager will report to the Senior Project Manager and will be responsible for the following activities:

• Support departmental agreements creation and submissions through the Harvard Agreement System, this involves coordination with the Harvard Office of Research Administration and Harvard Office of Technology Development.
• Monitor continuing reviews of agreements and data safety submissions, identifying all upcoming continuing reviews and expirations in the agreement system.
• Manage the drafting of IRB modifications and other study documents, working closely with the Harvard Longwood Campus IRB in the Office of Regulatory Affairs and Research Compliance.
• Provides guidance to DBMI faculty on DUA filing and IRB creation.
• Manage internal and external requirements of projects.
• Work in close collaboration with the PI and project team on developing and tracking project milestones and deliverables and executing the work.
• Provide day-to-day operations management support and administrative support to the PI and the project team, including but not limited to:
  • Attend/schedule meetings,
  • Coordinate patient participation through communication and monitoring of patient study progress,
  • Assemble and ship patient materials,
  • Respond to questions and requests from participants and vendors,
  • Order supplies,
  • Assist with SOW and contracts with vendors.
• Independently interact with outside constituencies such as Harvard administrators, faculty, and business partners.
• Prepare and submit reports to internal groups and sponsors as needed.
• Use discretion in study management, planning, and organization, as well as participant communication.
• Effectively and accurately communicate relevant project information and progress to the principal investigator and the project team.

Basic Qualifications

5 or more years of experience in science or health-related field. Higher education may count towards experience.

Additional Qualifications and Skills

• Bachelor's or Master’s Degree preferred. 5 years of progressive project coordination/management experience required.
• Previous experience in human subjects study coordination.
• Previous experience working in a research environment preferred.
• Proven time management efficiency and ability to work independently as well as collaboratively with others.
• Strong oral and written communication skills, as well as interpersonal skills via email, in-person, and telephone.
• Experience handling complex and confidential information with discretion.
• Detail-oriented and superb organizational skills.
• Ability to manage multiple projects and activities in a very busy work environment that is often deadline driven.
• Ability to self-determine priorities.

Additional Information

This is a 12-month term appointment with the possibility of renewal contingent on funding.

This position will be based in Boston. Due to the COVID-19 pandemic, you will begin your work remotely. All remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). The fully remote nature of this job is only temporary. Once the University and your supervisor determine that it is appropriate, in-person on-campus work will be required as a condition of continued employment. This department actively supports some remote work (within a state in which Harvard is registered to do business) where business and team needs allow. Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. 

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

• Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
• Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.